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MINUTES OF REGULAR MONTHLY MEETING
Monday, July 15, 2002 - 1:30 p.m.
The regular monthly meeting of the Board of County
Road Commissioners of Houghton County,
Michigan, was held at the office in Ripley, Hancock,
Michigan, on Monday, August 19, 2002 at
1:30 p.m.
PRESENT:
William H. Siler Chairman
Paul H. Jurmu, Jr. Vice Chairman
Kenneth A. Rowe Member
James B. Manderfield County Engineer
Kevin P. Harju Assistant Engineer
Paul Luoma County Commissioner
William E. Obst Office Manager
Kim R. Sohlden Secretary
GUESTS:
Kay LaRue, League of Women Voters
Elsa Mugford, Torch Lake Township resident
The meeting was called to order by the chairman, William
H. Siler, at 1:30 p.m
Moved by Mr. Rowe, supported by Mr. Siler, to approve
payment of bills and payrolls in the
amount of $342,510.62, covered by vouchers #28331 thru
#28453, and payroll vouchers
01/02-050 and 01/02-052.
Motion Carried.
Moved by Mr. Jurmu, supported by Mr. Rowe, to approve
the minutes of the July 15, 2002
and August 12, 2002 meetings as presented, and the July
29, 2002 and August 8, 2002
bid openings.
Motion Carried.
Correspondence was read and discussed.
Moved by Mr. Rowe, supported by Mr. Jurmu, to adopt
the revised Houghton County Road
Commission Utility Construction Requirements as follows:
HOUGHTON COUNTY ROAD COMMISSION
UTILITY CONSTRUCTION REQUIREMENTS
08/19/02
All roadways to be effected by the construction
either by the construction itself, or as haul
routes will be completely inventoried as to
surface type, width of paving, width of shoulders,
drainage structures, depth of aggregate or paving
material, diameter of drainage structures
prior to the beginning of construction. A complete copy
of the inventory will be supplied to
the Houghton County Road Commission.
No warning or regulatory signs shall be removed,
obstructed or rendered not visible under
any circumstances without consulting with the Houghton
County Road Commission engineer
or staff.
Disposal of excavated materials:
All soil, earth, stones, rock, etc., shall be
disposed of according to all state and local laws
and regulations. The filling of any portion of
right-of-way, drainage ditches, etc., is absolutely
forbidden.
Final approval of all roads and drainage facilities
construction within the right-of-way shall be
by the Houghton County Highway Engineer or members of
his staff.
PAGE 2 - MINUTES OF REGULAR MONTHLY MEETING - August
19, 2002
CROSSING EXISTING STRUCTURES: During
construction, it may be necessary to cross
under existing sewers, drains, culverts, water lines,
gas lines, electric conduits and other
underground structures. The contractor shall protect
such structures from damage or
disturbance. In the event construction cannot proceed
without damaging or disturbing
existing structures, the contractor shall contact the
owner of said structures and make
arrangements to minimize the impact of disrupting said
structure. The contractor shall
be responsible for repairing or replacing all damaged
structures at his own expense.
OPTIONAL CULVERT REPAIR: If the contractor
encounters a deteriorated culvert which
extends outside of a construction influence area and if
he may elect to replace the entire
structure including complete restoration rather than
repairing only the disturbed section,
the Houghton County Road Commission, at it=s option, may
elect to furnish all or a part
of the deteriorated culvert replacement at no cost to
the Contractor.
ROADSIDE DITCHES AND CULVERTS: All roadside
ditches and driveway culverts shall
be cleaned, repaired and/or replaced to the same or
better condition as existed before
trenching operations commenced using approved materials,
bands, etc. All culvert or
waterway openings will be replaced to original
dimensions and to the satisfaction of the
Houghton County Road Commission at the expense of the
contractor.
PAVEMENT RESTORATION:
GENERAL - All paved surfaces and shoulders shall be
restored to original dimensions,
except that no lanes shall be paved less than 9' in
width per lane or 18' in total width.
LONGITUDINAL OR TRANSVERSE PAVEMENT RESTORATION
When pavement surfaces are damaged by either facility
location necessity, or by
construction operations, restoration shall be performed
in full lane increments, no
fractional lane width patching shall be permitted.
For example:
- On a 22'0 wide road:
If a 6' width of surface is disturbed, one lane
or 11' wide shall be restored.
- On a 20'0 wide road:
If a 12' width of surface is disturbed, the
entire 20'0 width shall be restored.
- On a 10'0 wide parking lane:
If an 8' width of surface is disturbed, the
entire 10' width shall be restored.
- For spot repairs such as a utility service
connection cut perpendicular to the road
centerline:
The patch shall be long enough to accommodate the
trench width as specified and
shall be in full lane increments in width.
All edges are to be saw-cut and either on a
pavement joint or perpendicular to the
direction of traffic unless otherwise approved by
the county engineer.
In the case of multiple road crossings, if less
than 100' of existing pavement remains
between patches, the trench area and the entire
existing pavement between those
patches shall be restored or overlain as directed by
the county highway engineer.
PAGE 3 - MINUTES OF REGULAR MONTHLY MEETING -
August 19, 2002
- All pavement thicknesses shall be approved by
the county highway engineer.
CONSTRUCTION METHODS
When a trench must be cut through paved areas
(concrete or asphalt) such as roadways,
driveways, sidewalks or parking lots, particular care
shall be taken not to unnecessarily damage
the adjoining areas of pavement, driveways or sidewalks.
All cuts through existing surfaces shall
be made with a concrete saw, sawing deep enough to allow
a straight cut parallel with longitudinal
and traverse construction or contraction joints.
All trenches in paved streets, roadways, parking
areas, and driveways shall be backfilled with
select backfill from a minimum of 8" below the
finished grade of the pavement. The select backfill
shall be placed in not more than 6" layers and
thoroughly and uniformly compacted by machine
tamping to not less than 95% of the maximum unit weight.
Material excavated from the trench may be used as
select backfill when approved in writing by the
county highway engineer. The material to be used for
select backfill shall meet the following gradation:
|
Sieve Size
|
----- |
Percent Passing
|
| 2 2"
|
-----
|
100
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| 1"
|
-----
|
60-100
|
| No. 100
|
-----
|
0-30
|
| Loss by washing
|
-----
|
0-7
|
Trenches not in paved streets, roadways, parking
areas or driveways shall be backfilled from a
level of one foot above the pipe to the ground surface
with existing material. Topsoil, seed, fertilizer
and mulch will be required to restore areas disturbed
outside of the pavement limits.
In either paved or unpaved areas, any depression
resulting from settlement of the trench backfill within
18 months of the completion of the work will be repaired
by the contractor.
A bond may be required.
MATERIALS - per current MDOT specifications
Bituminous surfaces
|
ITEM |
MINIMUM FOR ALL PAVED SURFACES |
FOR ALL SEASON PAVED ROUTES |
|
Sand subbase |
12" Cl. II |
12" Cl. II or match existing |
|
Agg. base |
6" 22A |
8" 22A |
|
Wearing course |
220#/sy. HMA 13A
58-28 PG asphalt |
330#/sy., 2 courses,
HMA 13A, 58-28 PG asphalt |
Concrete surfaces as approved by county highway
engineer.
- CONSTRUCTION SIGNING:
All work within Houghton
County Road Commission right-of-way shall be signed
according to the latest edition of the Michigan Manual
of Uniform Traffic Control Devices.
- CONSTRUCTION DETOURS:
No detour of traffic
will be permitted unless provided for in advance of a
construction permit being issued and outlined in
contract documents.
PAGE 4 - MINUTES OF REGULAR MONTHLY MEETING -
August 19, 2002
- CLEANUP:
Final acceptance of the work will not
be obtained until all cleanup operations are
completed. This may include areas outside of the
project limits which were disturbed by the contractor.
Motion Carried.
At 2:00 p.m., it was moved by Mr. Jurmu, supported by
Mr. Rowe, that the public hearing on the 2002-2003
General Appropriations Act for the Houghton County Road
Commission be opened.
Motion Carried.
The budget for 2002-2003 was discussed.
Moved by Mr. Rowe, supported by Mr. Jurmu, there
being no questions from the floor, the chairman closed
the public hearing on the 2002-2003 General
Appropriations Act at 2:15 p.m.
Motion Carried.
The 2002-2003 Houghton County Road fund general
appropriations act will be discussed at the September
meeting.
Moved by Mr. Jurmu, supported by Mr. Rowe, to
authorize James B. Manderfield to sign the township
service agreement with Calumet Township for Church
Street and Woodbush Road, for $35,603.30; and with
Chassell Township for Fisherman=s Lane and North Entry
Road, for $133,716.95; and with Osceola Township for
Osceola Hill Road, Third Street in Dollar Bay, an Store
Street for $43,184.25; and with Portage Township for
Frederick Street, Williams Street, James Street and
Huron Street in Hurontown, Horatio Street, Farrugut
Street, Huron Street, Epidote Street, Dodge Street and
Manitou Street for $83,712.83; and with Torch Lake
Township for Baulman Road and Hendrickson Road for
$114,614.35.
Motion Carried.
Moved by Mr. Rowe, supported by Mr. Jurmu, that the
following resolution be unanimously adopted, after
receipt of the $500.00 administrative fee.
RESOLUTION
ABSOLUTE ABANDONMENT
At a regular meeting of the Board of County Road
Commissioners of Houghton County, Michigan, held at its
office in Ripley, Hancock, Michigan, on Monday, August
19, 2002, the following matter was considered and a
resolution unanimously adopted by said board as follows:
Upon receipt of a petition for Abandonment and
Discontinuance containing the
names of all the owners and occupants abutting below
described street and upon
receipt of a certified list of the names and
addresses of the aforementioned owners
and occupants whose number exceeds that required by
Michigan Statute, the
Houghton County Board of Road Commissioners therefore
determines AThat it is
in the best interests of the public that said street
shall be absolutely abandoned and
discontinued.@
Description: 200' of Fourth Street, Redridge, Stanton
Township, Section 21, T55N,
R35W, Houghton County, Michigan.
RESOLVED, that a copy of this resolution be published
in the Daily Mining Gazette once each week for three
weeks, and a copy of said resolution be sent to the
clerk of Houghton County, the township of Stanton, and
Michigan State Transportation Commission.
PAGE 5 - MINUTES OF REGULAR MONTHLY MEETING - August
19, 2002
AYES: Siler, Jurmu, Rowe
NAYS: None
Motion Carried.
Moved by Mr. Jurmu, supported by Mr. Rowe, to hire
Mike Oja as janitor for the Calumet Shop.
Motion Carried.
Moved by Mr. Rowe, supported by Mr. Jurmu, to approve
of the road name change submitted by the Hancock
Township board requesting the Harmala Road change to
Wildwood Road.
Motion Carried.
Moved by Mr. Rowe, supported by Mr. Jurmu, to approve
of Non-Destructive Testing Group, (NDT) inspection
of prestressed box beams per MDOT specifications on the
Cemetery Road, Valley Road and the Angman Road, for
$8,475.00.
Motion Carried.
Moved by Mr. Jurmu, supported by Mr. Rowe, that the
meeting be adjourned at 2:30 p.m., there being no
further business.
Motion Carried.
___________________________________
Chairman
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Secretary
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